Allocation Information 2018

  1. General Statement
  2. Eligibility for NSW Physiotherapy New Graduate Allocation Program
  3. Physiotherapy Registration
  4. Award, salary range and terms of employment
  5. Participation in the NSW Physiotherapy New Graduate Allocation Program Process
  6. Declaration
  7. Summary of Personal details
  8. Working with Children Checks (WWCC)
  9. National Criminal Record Check
  10. Code of Conduct
  11. Fees for NSW Physiotherapy New Graduate Allocation Program
  12. Application Process
  13. GPA Information
  14. APP Information
  15. Selection Criteria: Written Application
  16. Interviews
  17. Referees
  18. Special Consideration
  19. Withdrawal from the NSW Physiotherapy New Graduate Allocation Program
  20. Process of the applications after the closure of applications
  21. Acceptance of a Position

General Statement

Applicants need to be aware that the number of places available in each hospital is limited. The number of applicants may exceed the number of positions available, so placement is not guaranteed.

Once you are allocated to a hospital for interview the Local health District will manage all further recruitment processes. The New Graduate Allocation Committee will not have any further involvement or role.

Each hospital may have its own Human Resources requirements you must fulfil. If you do not fulfil these requirements then the hospital you are allocated to may refuse to accept you. These may include:

  1. Immunisation status. As with all your student clinical placements you must comply with the NSW Ministry of Health PD2011_005 concerning immunisation (Click for More Info).
  2. Criminal record check - You must have a current clear criminal record check.
  3. Physical requirements form - You may be required to document your physical capacity to perform the duties of the position.
  4. Medical clearance - A checklist may need to be completed.
  5. Interviews - All applicants who are allocated to hospitals according to GPA scores will be invited to attend an interview. Should the outcome of the interview be unsatisfactory, the applicant will not be offered an allocation position.
  6. References - Referee checks need to be satisfactory (See notes of Referees), etc. The hospital you are allocated to will advise you of the requirements and documentation to be satisfactorily completed for you to commence employment before or at your interview.

The hospital you are allocated to will advise you of the requirements and documentation to be satisfactorily completed for you to commence employment, once you have advised that you will accept the position offered pending the completion of all recruitment requirements.

If you are unable to satisfy the requirements of the Local Health District in this regard, the hospital may decline to employ you.

Please note that you should take into consideration all aspects of the position when choosing your preferences. For example, the position may require you to participate in certain rosters (eg on call, weekends, or night rosters) or secondment programs to other sites.

Notification of successful allocation of applicants to Hospital positions will occur on Wednesday 22nd November 2017. This will therefore occur before the Universities release the final results.

If you do not pass the course you will not be eligible to be registered in time for the commencement of the position on Monday 5th February 2018 (or the date specified by the hospital you are allocated to). You will therefore not be able to be included in the program. If you know that you will have to undertake further assessments after the date the University releases the final marks then you will not be eligible to apply.

If you do apply and are withdrawn by the Committee after advice from the Universities you will not entitled to a refund of any fees.

Eligibility for NSW Physiotherapy New Graduate Allocation Program

Applicants will be required to provide the following:

  • Completion of tertiary qualification in Physiotherapy by the end of the 2017 academic year, from a NSW University.
  • Provision of Grade Point Average (GPA) - The calculation of the Grade Point Average must be calculated using the specific formula provided (See GPA information).
  • Provision of APP scores and clinical educator feedback for all completed clinical placements.
  • Written responses that address Selection Criteria.
  • Demonstrate commencement of an application for registration with AHPRA.
  • Demonstrate commencement of an application for Working with Children Check (with application number).
  • Provision of the names and contact details of all clinical educators (in order of preference) for clinical referee checks.
  • Australian Work Rights:
    • Australian Citizenship OR
    • Permanent residency OR
    • Please note applicants with temporary residency are NOT eligible.
  • Written commitment to complete the 12 months employment at the hospital to which they have been allocated.

At time of application, Applicants will be asked to indicate that they:

  • Have read and understood the policies on vaccinations, working with children and the code of conduct.
  • Understand the position they are applying for is a 12 month contract with the Local Health District (LHD).
  • Understand that a position is not offered until the criminal record check and identity checks are finalised.

Applicants for NSW Physiotherapy New Graduate Allocation Program must:

  • Provide original written responses that address the selection criteria.
  • Provide a Grade Point Average (GPA) – this is calculated using the specific formula.
  • Be aware of the need for the timely submission of all the required documentation for the Physiotherapy registration with AHPRA.
  • Have not participated or been eligible to participate in the NSW Physiotherapy New Graduate Allocation Program on a previous occasion.
  • Not defer your application or if successful in gaining a position you may not defer the commencement.
  • Be aware that if you are employed as a registered physiotherapist in any form or location (e.g. hospital or private practice etc.) before Tuesday 1st August 2017, you CANNOT participate in the 2018 allocation process. Physiotherapists employed as a physiotherapist, commencing after Tuesday 1st August 2017 are eligible to participate in the 2018 allocation. Documentation may be requested.

Physiotherapy Registration

You must be registered as a Physiotherapist to practise in Australia otherwise you cannot work as a physiotherapist. It is the responsibility of the individual to organize registration. Please be advised that if there are delays with the processing of your registration the hospital may not proceed with recruitment.

All registrations and renewals are conducted by the Physiotherapy Board of Australia. A Physiotherapist must apply to the Australian Health Practitioner Regulation Agency (AHPRA) for all registration matters. Further information is available at:

Phone: 1300 419 495 Website: www.ahpra.gov.au

Postal address: GPO Box 9958 SYDNEY NSW 2000

Registration is renewable annually. It is important to inform the Registration Board about any change in your contact details.

Award, salary range and terms of employment

Information regarding the award, salary range and terms of employment can be found at the following link:

http://www.health.nsw.gov.au/careers/conditions/pages/default.aspx

Participation in the NSW Physiotherapy New Graduate Allocation Program Process

Applications must be made via this website.

You will need to register a login account.

The Website is open for applications on Monday 11th September 2017 and closes for applications 17:00 Friday 13th October 2017

Late applications will not be accepted.

Once the application is lodged electronically it is final. You may not change your preferences or the content of your application.

You will be able to edit your contact details up until the close of applications on the website at 17:00 Friday 13th October 2017.

Declaration

By indicating that you have accepted the declaration, you acknowledge that you accept the conditions of participating in the New Graduate Program, and employment within the Hospital you are allocated to. You acknowledge that you understand that:

  • You may not be successful in being allocated to a position
  • That if you are not eligible for Physiotherapy registration or if you do not meet the hospital's requirements you will not be offered an allocation position.

Summary of Personal details

In addition to your own personal contact details, you are required to provide the name of a person who can contact the hospital for you if you are unable to do so in person after notification of being allocated to a Hospital position.

It is important that your contact details are accurate and that you are able to answer your phone or emails promptly.

Working with Children Checks (WWCC)

The Commission for Children and Young People (CCYP) have announced that all applicants will be required to obtain and pay for their own WWCC when applying for child related position within NSW Health.

To apply for a WWCC

Applications for the WWCC are able to be accessed online via the CCYP website (no paper based option is available): https://wwccheck.ccyp.nsw.gov.au/Applicants/Application

You are then required to go to the NSW Roads & Maritime Service Motor Registry or government access centre, pay the fee (if applicable) and have your identity confirmed (you will need to take appropriate identification with you).

WWCC application will then be activated. The applicant will receive an application/reference via email from the CCYP.

The application/reference number is to be provided in your application for the New Graduate Allocation Program.

The Hospital will verify the application prior to confirming your offer of employment.

How much does it cost?

The 'Working With Children Check' will cost $80.

It is valid for a five-year period.

The WWCC is separate to the National Criminal Record Check.

National Criminal Record Check

The WWCC is separate to the National Criminal Record Check.

A National Criminal Record Check will be lodged by the hospital you are allocated to.

If you are found to have deliberately withheld or provided false information in the declaration about convictions or pending charges your application may be rejected or if you have been appointed, it may be grounds for dismissal.

Code of Conduct

The NSW Health Code of Conduct defines standards of ethical and professional conduct that are required of everyone working in NSW Health in any capacity.

The intent of the Code is to provide a framework to promote ethical day-to-day conduct and decision making. It does not and cannot cover every situation that can arise in the workplace. The Code does not replace the need for common sense in how staff conducts themselves.

http://www0.health.nsw.gov.au/policies/pd/2015/pdf/PD2015_049.pdf

Fees for NSW Physiotherapy New Graduate Allocation Program

All students applying for the NSW Physiotherapy New Graduate Allocation Program are required to pay $55:00.

The fee is non-refundable - even if you are not successful in gaining a position or withdraw from the program.

This fee is necessary to cover costs associated with the Administration of the Program e.g. updating and maintenance of the Website and the various administrative costs. The Committee members are not paid.

Payment is required at the time you submit your application online via 'PayPal'.

Application Process

After logging on to the application section of the website you will have access to the selection criteria. Candidates are required to address all of the selection criteria and will be graded from the answers they provide. A pool of eligible candidates is created using these grades and allocation will occur from this pool.

Selection Criteria

A few points about the answers to the Selection Criteria:

  • The selection criteria are used to differentiate between candidates. If the criteria are not sufficiently addressed it could lead to the candidate being culled from the process. Therefore it is very important to address all aspects of the selection criteria.
  • The information entered and used for the selection criteria must be your original work. Inaccurate entries or statements which are not able to be verified may result in your application being culled.
  • Yes/No answers to the questions are not acceptable.
  • Responses must be original, relevant and concise with no more than 1000 characters (~200 words) for each criterion.
  • All applications will be scrutinised to ensure total accuracy of all the information provided and any significant inaccuracy will lead to rejection of the application.
  1. Tertiary qualifications in Physiotherapy completed by the end of the 2017 academic year, from a NSW University. (This is affirmed by applicants checking a box on the website against a statement: "I will complete my tertiary qualification in Physiotherapy by the end of the 2017 academic year").
  2. Eligible for Physiotherapy Registration with AHPRA. (This is affirmed by applicants checking a box on the website against a statement: "I understand that I have the responsibility to apply for national registration with AHPRA in a timely manner").
  3. Grade Point Average greater than 2 (details on calculating Grade Point Average are in the GPA Information section).
  4. Ability to apply clinical knowledge and concepts to practical situations in clinical settings. Affirmed by answering the following question:

    Describe one difficult clinical situation you experienced while on clinical placement where you had to apply a particular clinical knowledge and/or concept in managing it.

    In your answer include:

    • The rationale for choosing this situation.
    • How this particular clinical knowledge and/or concept helped the situation.
    • How you evaluated this application to be effective (or not).
  5. Proven ability to apply evidence-based practice in clinical settings. Affirmed by answering the following question:

    Describe a specific example of an assessment or intervention you used on a clinical placement where you implemented evidence based practice.

    In this example include:

    • The rationale for choosing this assessment/intervention.
    • How you evaluated its efficacy.
  6. Commitment to ongoing professional development. Affirmed by answering the following question:

    List all the learning activities you have undertaken relevant to your development as a physiotherapist, that were not part of your university program. Your answer should be in point form, and include the dates you participated.

    For each learning activity, describe what you have learnt and how this has influenced or added to your clinical skills and practice.

  7. Demonstrated ability to respond to feedback and incorporate into clinical practice. Affirmed by answering the following question:

    Using a specific clinical example, describe how you responded to feedback and incorporated this into your practice.

    In your answer:

    • Explain the significance of the feedback given and how you reflected on it.
    • Describe the impact on your practice.

You are also required to respond to the following:

  1. I have read and understood the NSW policies on vaccination, working with children and code of conduct. The policies will be listed on the website with a link. This is affirmed by applicants checking a box on the website against a statement: "I have read and understood the NSW policies on vaccination, working with children and code of conduct"
  2. I understand the position I am applying for is a 12 month contract with the Local Health District. This is affirmed by applicants checking a box on the website against a statement: "I understand the position I am applying for is a 12 month contract with the Local Health District"
  3. I understand that the position is provisional until all pre-employment checks have been finalised. This is affirmed by applicants checking a box on the website against a statement: " I understand that the position is provisional until the criminal record and identity checks are finalised"

GPA Information

Calculating grade point average (GPA)

The grade point average (GPA) is based on a 4.00 point GPA scale. The grade point for each grade level is tabled below.

Grade Grade Point
High Distinction 4
Distinction 3
Credit 2
Pass 1
Pass Conceded 1
Fail 0

Subjects Included

  • Grades for all completed subjects within a program will be included in the GPA calculation, including fail results, except where the grade type is ungraded.
  • All failed and repeated subjects must be included.
  • GPA is calculated on completed subjects only therefore in programs with December completion dates, final year Semester 2 subjects will not be included in the calculation.
  • Subjects where you have exemptions or any form of recognition of prior learning are not included in the calculation.
  • Only the subjects completed in the Physiotherapy programs are to be included in the calculation.
  • Subjects in other non-Physiotherapy programs are not to be included in the calculation e.g. Bachelor of Exercise Science

GPA Formula

Grade Point Average (GPA) = Sum of grade points of all completed subjects ÷ (divided by) Total number of completed subjects.

Calculate this to 2 decimal points.

Example of GPA calculation:

GradeNumber of gradesPointsTotal
High Distinction3412
Distinction11333
Credit10220
Pass414
Pass Conceded111
Fail000
Total points70
Number of subjects29
GPA calculation70 ÷ 29 =2.41

Verification

Applicants must provide documented evidence of their course results. The original documents will be required by the hospital and available documents will need to be included in the applicant’s application.

APP Information

Applicants are required to provide APP (Assessment of Physiotherapy Practice) scores and clinical educator feedback forms from all clinical placements.

This information is then provided to the hospital Department Head/Manager that the applicant has been allocated to, prior to the interview and the referee check process.

Interviews

  • Following allocation of applicants to the hospitals based on the selection criteria, all applications are provided to the relevant hospital Department Head/Manager.
  • The hospital Department Head/Manager will contact the applicant(s) who have been allocated to their facility/service, and offer the applicant(s) an interview (see Allocation Timetable).
  • The Department Head/Manager is then required to conduct the interview(s), as per the guideline in the Allocation Timetable. The interviews will commence on Friday 27th October 2017.
  • SIM may be used as part of the interview process at some sites. This will be confirmed by the respective hospital Managers.
  • Applicants must ensure they prepare for the interviews as applicants are required to demonstrate they have the skills and expertise to meet the roles and requirements of the Physiotherapy position. More information on addressing the selection criteria and interviews can be found on the NSW Health eRecruit website: https://nswhealth.erecruit.com.au/applications/Default/Interview/Documents/nswhealth_application_guide.pdf?v20131007
  • Should the Department Head/Manager deem the outcome of the interview and/or one or more referee report/s to be unsatisfactory then the applicant will not be offered an allocation position.
  • A second or third round of interviews may occur in the instance of withdrawal of applicants or if applicants have not been successful following interview and referee checks.
  • The Department Head/Manager will then repeat the process of interviews and referee checks.

Referees

Applicants will need to provide the names and contact details of all clinical educators for clinical referee checks. They will need to be people who can vouch for your clinical skills, work ethic and experience etc. A 'character' type reference is not relevant to this application.

The referees will be contacted between Friday 27th October 2017 and Monday 13th November 2017 by the potential Department Head/Manager for the reference.

The Department Head/Manager will contact a minimum of 2 referees to complete reference checks.

Applicants will need to include the referees names, location, email address and phone contact. The dates of interaction with them (e.g. clinical placement type and date) should also be provided.

Referees are not required to provide any written reference for the purpose of the New Graduate Allocation program prior to being contacted by the Department Head/Manager.

Rural Special Consideration

To ensure the matching of candidates to rural hospital allocation positions, candidates who put a rural hospital as their first preference and who meet the selection criteria will be placed directly into their chosen position. If there are multiple candidates for the one position, the position will be allocated to the candidate with the highest ranking based on the answers to the selection criteria.

Please note that if a candidate meets the selection criteria but doesn’t get their rural allocation choice because it goes to a higher ranked candidate they will still be eligible for another position within the Optimised Preferential Placement Method (OPPM) process (if they have chosen multiple sites)

If you have any enquires or require clarification of any part of the process please contact the Chairperson via the website email.

Withdrawal from the NSW Physiotherapy New Graduate Allocation Program

It is possible for you to withdraw your application for the NSW Physiotherapy New Graduate Allocation Program up until the Monday 23rd October 2017.

This can be done via the website. If you withdraw, you will receive a confirmation of your withdrawal via an email. If you do not receive this confirmation please contact the Chairperson via email as the process may not have been completed.

There is no obligation to give any reasons for the withdrawal but PLEASE do so before the deadline Monday 23rd October 2017. This is required to ensure the results of the Allocation process are accurate when published on Wednesday 22nd November 2017.

It would be appreciated if you are going to withdraw, that you do this prior to publication of the results of Allocation. This will minimise disruption of the process for other participants and hospitals.

However, once you have accepted a position in the NSW Physiotherapy New Graduate Allocation Program, you are expected to take up the New Year Graduate Allocation position, honour the year's contract and decline any other later offers.

If you have already accepted a position prior to the publication of the Allocation results, i.e. external to the New Graduate Allocation Program, it would be expected that you will honour that prior commitment.

If you do not notify the committee of your withdrawal prior to Monday 23rd October 2017, it is likely to result in the loss of a preferred hospital placement or any placement for one or more of your colleagues.

Process of the applications after the closure of the Website

The applications will be processed by the Committee between Friday 13th October 2017 and Monday 23rd October 2017.

Rules underlying the Allocation Process

The Allocation process will be scrutinised by the New Graduate Allocation Committee, as has been the usual practice.

All successful applicants' applications will be scrutinised to ensure total accuracy of all information provided and any significant inaccuracy will lead to the rejection of the application.

Step 1

In September of each year all physiotherapy students graduating from universities in NSW will be eligible to apply for a Physiotherapy New Graduate Allocation position in a participating hospital.

  1. Within their application, the candidates choose their preferred hospitals by ranking them in order of hospitals to which they wish to be allocated. The number of preferences submitted is at the discretion of the candidates who can preference as few or as many as they wish (i.e. a candidate can preference from one hospital to all hospitals on the list). It is recommended that candidates preference at least 3 hospitals.
  2. The candidates indicate how many hospitals they have preferenced by writing their number of preferences in the box adjacent to the list. It is assumed that these are the hospitals that the candidate is willing to go to if allocated.
  3. All candidates will be graded and ranked based on their answers to the selection criteria. The review of the applications is done by the NSW Physiotherapy New Graduate Allocation Program Committee and all information from the applicant, including GPA scores, is verified at this point.
  4. Any applications where the candidate’s responses do not adequately address the selection criteria will be culled from the process.
  5. Following the grading and ranking of the applications, a pool will be created with a specific number of candidates. The number of candidates in the pool will be relative to the number of available positions. For example, if there are a 120 allocation positions, the pool of candidates will be the top 120.
  6. The applicants within the pool will be submitted to the OPPM computer program which allocates all applicants to a hospital, based on giving the highest number of applicants as close as possible to their highest preference.

Step 2

  1. The Department Heads/Managers will be issued with the names of the applicants who have been allocated to their facility/Local Health District (LHD).
  2. The Department Head/Manager will contact and offer the applicants an interview (as per Allocation timetable).
  3. The Department Head/Manager will conduct the interview and complete and document the referee checks for those applicants allocated to their facility/LHD.
  4. The Department Head/Manager will contact the applicant to advise them as to whether they have been successful in obtaining an allocation position. Successful candidates will accept the position at this point.
  5. Should the new graduate be unsuccessful or refuse the placement there will be no further offers of employment.
  6. If the candidate accepts the position, they will be required to complete the necessary paperwork and LHD processes to take up the offer.
  7. If the Department Head/Manager culls a candidate during the interview/reference stage the Department Head/Manager will notify the chair to fill any further unfilled positions. Candidates will be allocated to the vacant hospital position as per Step 4.

The Department Head/Manager will then repeat the process of interviews and referee checks.

Step 3

  1. The Department Head/ Manager will advise the Committee Chair of their allocated physiotherapists.
  2. The results will be posted on the NSW Physiotherapy New Graduate Allocation Program website.
  3. If required, the New Graduate Allocation Committee will review any decisions to cull applicants to monitor due process.

Step 4

  1. If there are any unfilled positions or withdrawals at the allocation or interview stage, the position will be allocated to the next highest ranked person who has the hospital in their top three choices. This ensures consistency/fairness of process as well as placing candidates into desired allocation positions.
  2. Candidates allocated to vacant positions at this stage will go through the interview and reference check process as above.

The New Graduate Allocation Committee reserves the right in exceptional circumstances to allocate an applicant based on the needs of the applicant and/or the needs of the hospital.

**Allocation is a several phase process. Applicants will not be offered a position until all criteria have been met in each phase.

Acceptance of a Position

After the interviews, the Physiotherapy Department Head/Manager at your allocated Hospital will contact you to advise you of the outcome of the recruitment process. This could be at any time up to Tuesday the 21st of November. If you have been successful you will accept the position at this point.

The Department Heads/Managers will advise the Allocation Committee chair of their successful applicants by Wednesday the 22nd of November and the allocation positions will be posted on the Allocation Website at 12:00 midday on Friday 24th November 2017.

Note: Following acceptance of an allocation position the Hospital will commence employment processing. Employment is contingent upon all LHD processes and paperwork being satisfactorily completed.

Once the applicant advises that they have accepted the allocation (subject to processing of the recruitment requirements of the LHD) the Head of Department/Manager will advise the applicant which other documents will be required to complete the LHDt employment process. These may include:

  1. A CV or resume.
  2. Original Qualification.
  3. Evidence of Australian work rights e.g. passport, birth certificate, Citizenship documents.
  4. Original proof of identification (100 point identification checklist (http://internal.health.nsw.gov.au/ecsd/cps/100pointcheck.pdf)
  5. A valid Working With Children Clearance (WWCC).
  6. Other forms e.g. Health Declaration, National Criminal Record Check consent form.
  7. Evidence of Immunisation status (http://www1.health.nsw.gov.au/PDS/pages/doc.aspx?dn=PD2011_005)

It is expected that all relevant documentation will be provided in a timely manner. All offers of employment are conditional on production of the original documents.

The Department Head

  • Will invite applicants to attend for an interview.
  • Should the Department Head/Manager deem the outcome of the interview to be unsatisfactory, the applicant will not be offered an allocation position.
  • Will conduct referee checks and verify the applicants' responses to selection criteria.
  • Should the Department Head/Manager deem one or more referee report/s to be unsatisfactory, they have the option to withdraw the applicant from the position.

If all processes have been completed to the satisfaction of the Department Head/Manager and the LHD, the candidate will be offered a position. If the candidate accepts the position, they will be required to complete the necessary paperwork and LHD processes to take up the offer.

Any position is offered contingent upon all LHD processes and paperwork being satisfactorily completed prior to commencement of employment. All paperwork must be completed by the applicant in a timely manner.

Allocation is a several phase process. Applicants will not be offered a position until all criteria have been met in each phase.