Allocation Information 2017
Applicants need to be aware that the number of places available in each hospital is limited. The number of applicants may exceed the number of positions available, so placement is not guaranteed.
Once you are allocated to a hospital for interview the Local health District will manage all further recruitment processes. The New Graduate Allocation Committee will not have any further involvement or role.
Each hospital may have its own Human Resources requirements you must fulfil. If you do not fulfil these requirements then the hospital you are allocated to may refuse to accept you. These may include:
The hospital you are allocated to will advise you of the requirements and documentation to be satisfactorily completed for you to commence employment, once you have advised that you will accept the position offered pending the completion of all recruitment requirements.
If you are unable to satisfy the requirements of the Local Health District in this regard, the hospital may decline to employ you.
Please note that you should take into consideration all aspects of the position when choosing your preferences. For example, the position may require you to participate in certain rosters (eg on call, weekends, or night rosters) or secondment programs to other sites.
Notification of successful allocation of applicants to Hospital positions will occur on Wednesday 23rd November 2016. This will therefore occur before the Universities release the final results.
If you do not pass the course you will not be eligible to be registered in time for the commencement of the position on Monday 6th February 2017 (or the date specified by the hospital you are allocated to). You will therefore not be able to be included in the program. If you know that you will have to undertake further assessments after the date the University releases the final marks then you will not be eligible to apply.
If you do apply and are withdrawn by the Committee after advice from the Universities you will not entitled to a refund of any fees.
Eligibility for NSW Physiotherapy New Graduate Allocation Program
Applicants will be required to provide the following:
At time of application, Applicants will be asked to indicate that they:
Applicants for NSW Physiotherapy New Graduate Allocation Program must:
You must be registered as a Physiotherapist to practise in Australia otherwise you cannot work as a physiotherapist. It is the responsibility of the individual to organize registration. Please be advised that if there are delays with the processing of your registration the hospital may not proceed with recruitment.
All registrations and renewals are conducted by the Physiotherapy Board of Australia. A Physiotherapist must apply to the Australian Health Practitioner Regulation Agency (AHPRA) for all registration matters. Further information is available at:
Phone: 1300 419 495 Website: www.ahpra.gov.au
Postal address: GPO Box 9958 SYDNEY NSW 2000
Registration is renewable annually. It is important to inform the Registration Board about any change in your contact details.
Award, salary range and terms of employment
Information regarding the award, salary range and terms of employment can be found at the following link:
Participation in the NSW Physiotherapy New Graduate Allocation Program Process
Applications must be made via this website.
You will need to register a login account.
The Website is open for applications on Monday 12th September 2016 and closes for applications 17:00 Friday 14th October 2016
Late applications will not be accepted.
Once the application is lodged electronically it is final. You may not change your preferences or the content of your application.
You will be able to edit your contact details up until the close of applications on the website at 17:00 Friday 14th October 2016.
By indicating that you have accepted the declaration, you acknowledge that you accept the conditions of participating in the New Graduate Program, and employment within the Hospital you are allocated to. You acknowledge that you understand that:
Summary of Personal details
In addition to your own personal contact details, you are required to provide the name of a person who can contact the hospital for you if you are unable to do so in person after notification of being allocated to a Hospital position.
It is important that your contact details are accurate and that you are able to answer your phone or emails promptly.
Working with Children Checks (WWCC)
The Commission for Children and Young People (CCYP) have announced that all applicants will be required to obtain and pay for their own WWCC when applying for child related position within NSW Health.
To apply for a WWCC
Applications for the WWCC are able to be accessed online via the CCYP website (no paper based option is available): https://wwccheck.ccyp.nsw.gov.au/Applicants/Application
You are then required to go to the NSW Roads & Maritime Service Motor Registry or government access centre, pay the fee (if applicable) and have your identity confirmed (you will need to take appropriate identification with you).
WWCC application will then be activated. The applicant will receive an application/reference via email from the CCYP.
The application/reference number is to be provided in your application for the New Graduate Allocation Program.
The Hospital will verify the application prior to confirming your offer of employment.
How much does it cost?
The 'Working With Children Check' will cost $80.
It is valid for a five-year period.
The WWCC is separate to the National Criminal Record Check.
National Criminal Record Check
The WWCC is separate to the National Criminal Record Check.
A National Criminal Record Check will be lodged by the hospital you are allocated to.
If you are found to have deliberately withheld or provided false information in the declaration about convictions or pending charges your application may be rejected or if you have been appointed, it may be grounds for dismissal.
Code of Conduct
The NSW Health Code of Conduct defines standards of ethical and professional conduct that are required of everyone working in NSW Health in any capacity.
The intent of the Code is to provide a framework to promote ethical day-to-day conduct and decision making. It does not and cannot cover every situation that can arise in the workplace. The Code does not replace the need for common sense in how staff conducts themselves.
Fees for NSW Physiotherapy New Graduate Allocation Program
All students applying for the NSW Physiotherapy New Graduate Allocation Program are required to pay $55:00.
The fee is non-refundable - even if you are not successful in gaining a position or withdraw from the program.
This fee is necessary to cover costs associated with the Administration of the Program e.g. updating and maintenance of the Website and the various administrative costs. The Committee members are not paid.
Payment is required at the time you submit your application online via 'PayPal'.
After logging on to the application section of the website you will have access to the process.
The information entered and used for the selection criteria must be your original work. Inaccurate entries or statements which are not able to be verified may result in your application being culled.
All successful applicants' applications will be scrutinised to ensure total accuracy of all the information provided and any significant inaccuracy will lead to rejection of the application.
Calculating grade point average (GPA)
The grade point average (GPA) is based on a 4.00 point GPA scale. The grade point for each grade level is tabled below.
Grade Point Average (GPA) = Sum of grade points of all completed subjects ÷ (divided by) Total number of completed subjects.
Calculate this to 2 decimal points.
Applicants must provide documented evidence of your course results. The original documents will be required by the hospital and available documents will need to be included in your application.
Applicants are required to provide APP (Assessment of Physiotherapy Practice) scores and clinical educator feedback forms from all clinical placements.
This information is then provided to the hospital Department Head/Manager that the applicant has been allocated to, prior to the interview and the reference check process.
Selection Criteria: Written Application
In your application, please respond to the following questions:
You will need to provide the names and contact details of all clinical educators for clinical referee checks. They will need to be people who can vouch for your clinical skills, work ethic and experience etc. A 'character' type reference is not relevant to this application.
The referees will be contacted between Friday 28th October 2016 and Sunday 13th November 2016 by the potential Department Head/Manager for the reference.
The Department Head/Manager will contact a minimum of 2 of your referees to complete reference checks.
You will need to include the referees names, location, email address and phone contact. The dates of your interaction with them (e.g. clinical placement type and date) should also be provided.
Referees are not required to provide any written reference for the purpose of the New Graduate Allocation program prior to being contacted by the Department Head/Manager.
Any applicant who believes that their circumstances merit consideration for preferential allocation to a particular hospital may apply for Special Consideration.
Please contact the Chairperson via email explaining your circumstances at firstname.lastname@example.org. You will be emailed to acknowledge receipt of your application.
Criteria that may be considered for special consideration.
Please include in your application your top 3 preferences. You should choose your preferences carefully. For example, asking to be located near your home because of dependants needs to be consistent with your choices. Likewise, choosing a hospital which has rural secondments and night duty when you are the primary carer may not be appropriate.
Your application for special consideration for medical grounds must also be consistent with your preferences. Stating that you need to have considerable medical support to have a particular New Graduate position must also be consistent with your ability to fulfil your required duties. The hospital may require certification of your fitness for duty prior to accepting you as an employee.
Examples that will not be considered for special consideration
All applications for special consideration are treated as confidential. University representatives are not involved in the discussion of special considerations.
Previous decisions made by the NSW Physiotherapy New Graduate Allocation Committee will not be considered as 'precedents that have been already set'. Each Special request will be considered by the committee only on its individual merit.
If the special request is accepted then it means that if you are successful in the Allocation program process you will get one of your top 3 hospitals. It does not increase your chances of getting allocated in the first instance.
If you have any enquires or require clarification of any part of the process please contact the Chairperson via the Website email.
Withdrawal from the NSW Physiotherapy New Graduate Allocation Program
It is possible for you to withdraw your application for the NSW Physiotherapy New Graduate Allocation Program up until the Wednesday 19th October 2016.
This can be done via the website. If you withdraw, you will receive a confirmation of your withdrawal via an email. If you do not receive this confirmation please contact the Chairperson via email as the process may not have been completed.
There is no obligation to give any reasons for the withdrawal but PLEASE do so before the deadline Wednesday 19th October 2016. This is required to ensure the results of the Allocation process are accurate when published on Wednesday 23rd November 2016.
It would be appreciated if you are going to withdraw, that you do this prior to publication of the results of Allocation. This will minimise disruption of the process for other participants and hospitals.
However, once you have accepted a position in the NSW Physiotherapy New Graduate Allocation Program, you are expected to take up the New Year Graduate Allocation position, honour the year's contract and decline any other later offers.
If you have already accepted a position prior to the publication of the Allocation results, i.e. external to the New Graduate Allocation Program, it would be expected that you will honour that prior commitment.
If you do not notify the committee of your withdrawal prior to Wednesday 19th October 2016, it is likely to result in the loss of a preferred hospital placement or any placement for one or more of your colleagues.
Process of the applications after the closure of the Website
The applications will be processed by the Committee between Friday 14th October 2016 and Wednesday 19th October 2016.
Rules underlying the Allocation Process
The Allocation process will be scrutinised by the New Graduate Allocation Committee, as has been the usual practice.
All successful applicants' applications will be scrutinised to ensure total accuracy of all information provided and any significant inaccuracy will lead to the rejection of the application.
In September of each year all physiotherapy students graduating from universities in NSW will be eligible to apply for a Physiotherapy New Graduate Allocation position in a participating hospital.
The Department Head/Manager will then repeat the process of interviews and referee checks.
The New Graduate Allocation Committee reserves the right in exceptional circumstances to allocate an applicant based on the needs of the applicant and/or the needs of the hospital.
**Allocation is a several phase process. Applicants will not be offered a position until all criteria have been met in each phase.
Acceptance of a Position
You must contact the Physiotherapy Department Head/Manager at the Hospital you have been allocated to in order to accept (subject to processing of the recruitment requirements of the Local Health District) by 12:00 midday on Friday 25th November 2016. If you are unable to accept the placement in person please nominate a reliable person who can accept on your behalf.
If you or your nominated person do not advise the Department Head of the appropriate Hospital that you accept the allocated position (subject to processing of the recruitment requirements of the Local Health District) by 12:00 midday on Friday 25th November 2016 then your place may be forfeited. It is in your interest and it is your responsibility to make sure contact is made with your allocation hospital in time.
Note: Notification of allocation to a Hospital is not an offer of employment. The Hospital will commence employment processing once you have notified the Department Head that you accept the allocation. Allocation to a Hospital proceeds to an offer of a position and employment contingent upon all Local Health District (LHD) processes and paperwork being satisfactorily completed prior to commencement of employment.
Once the applicant advises that they have accepted the allocation (subject to processing of the recruitment requirements of the Local Health District) the Head of Department/Manager will advise the applicant which other documents will be required to complete the Local Health District requirements to complete the employment process. These may include:
It is expected that all relevant documentation will be provided in a timely manner. All offers of employment are conditional on production of the original documents.
The Department Head
If all processes have been completed to the satisfaction of the Department Head/Manager and the LHD, the candidate will be offered a position. If the candidate accepts the position, they will be required to complete the necessary paperwork and LHD processes to take up the offer.
Any position is offered contingent upon all LHD processes and paperwork being satisfactorily completed prior to commencement of employment. All paperwork must be completed by the applicant in a timely manner.
Allocation is a several phase process. Applicants will not be offered a position until all criteria have been met in each phase.