Allocation Information 2017

  1. General Statement
  2. Eligibility for NSW Physiotherapy New Graduate Allocation Program
  3. Physiotherapy Registration
  4. Award, salary range and terms of employment
  5. Participation in the NSW Physiotherapy New Graduate Allocation Program Process
  6. Declaration
  7. Summary of Personal details
  8. Working with Children Checks (WWCC)
  9. National Criminal Record Check
  10. Code of Conduct
  11. Fees for NSW Physiotherapy New Graduate Allocation Program
  12. Application Process
  13. GPA Information
  14. APP Information
  15. Selection Criteria: Written Application
  16. Interviews
  17. Referees
  18. Special Consideration
  19. Withdrawal from the NSW Physiotherapy New Graduate Allocation Program
  20. Process of the applications after the closure of applications
  21. Acceptance of a Position

General Statement

Applicants need to be aware that the number of places available in each hospital is limited. The number of applicants may exceed the number of positions available, so placement is not guaranteed.

Once you are allocated to a hospital for interview the Local health District will manage all further recruitment processes. The New Graduate Allocation Committee will not have any further involvement or role.

Each hospital may have its own Human Resources requirements you must fulfil. If you do not fulfil these requirements then the hospital you are allocated to may refuse to accept you. These may include:

  1. Immunisation status. As with all your student clinical placements you must comply with the NSW Ministry of Health PD2011_005 concerning immunisation (Click for More Info).
  2. Criminal record check - You must have a current clear criminal record check.
  3. Physical requirements form - You may be required to document your physical capacity to perform the duties of the position.
  4. Medical clearance - A checklist may need to be completed.
  5. Interviews - All applicants who are allocated to hospitals according to GPA scores will be invited to attend an interview. Should the outcome of the interview be unsatisfactory, the applicant will not be offered an allocation position.
  6. References - Referee checks need to be satisfactory (See notes of Referees), etc. The hospital you are allocated to will advise you of the requirements and documentation to be satisfactorily completed for you to commence employment before or at your interview.

The hospital you are allocated to will advise you of the requirements and documentation to be satisfactorily completed for you to commence employment, once you have advised that you will accept the position offered pending the completion of all recruitment requirements.

If you are unable to satisfy the requirements of the Local Health District in this regard, the hospital may decline to employ you.

Please note that you should take into consideration all aspects of the position when choosing your preferences. For example, the position may require you to participate in certain rosters (eg on call, weekends, or night rosters) or secondment programs to other sites.

Notification of successful allocation of applicants to Hospital positions will occur on Wednesday 23rd November 2016. This will therefore occur before the Universities release the final results.

If you do not pass the course you will not be eligible to be registered in time for the commencement of the position on Monday 6th February 2017 (or the date specified by the hospital you are allocated to). You will therefore not be able to be included in the program. If you know that you will have to undertake further assessments after the date the University releases the final marks then you will not be eligible to apply.

If you do apply and are withdrawn by the Committee after advice from the Universities you will not entitled to a refund of any fees.

Eligibility for NSW Physiotherapy New Graduate Allocation Program

Applicants will be required to provide the following:

  • Completion of tertiary qualification in Physiotherapy by the end of the 2016 academic year, from a NSW University.
  • Provision of Grade Point Average (GPA) - The calculation of the Grade Point Average must be calculated using the specific formula provided (See GPA information).
  • Provision of APP scores and clinical educator feedback for all completed clinical placements.
  • Written responses that address Selection Criteria.
  • Demonstrate commencement of an application for registration with AHPRA.
  • Demonstrate commencement of an application for Working with Children Check (with application number).
  • Provision of the names and contact details of all clinical educators (in order of preference) for clinical referee checks.
  • Australian Work Rights:
    • Australian Citizenship OR
    • Permanent residency OR
    • Please note applicants with temporary residency are NOT eligible.
  • Written commitment to complete the 12 months employment at the hospital to which they have been allocated.

At time of application, Applicants will be asked to indicate that they:

  • Have read and understood the policies on vaccinations, working with children and the code of conduct.
  • Understand the position they are applying for is a 12 month contract with the Local Health District (LHD).
  • Understand that a position is not offered until the criminal record check and identity checks are finalised.

Applicants for NSW Physiotherapy New Graduate Allocation Program must:

  • Provide original written responses that address the selection criteria.
  • Provide a Grade Point Average (GPA) – this is calculated using the specific formula.
  • Be aware of the need for the timely submission of all the required documentation for the Physiotherapy registration with AHPRA.
  • Have not participated or been eligible to participate in the NSW Physiotherapy New Graduate Allocation Program on a previous occasion.
  • Not defer your application or if successful in gaining a position you may not defer the commencement.
  • Be aware that if you are employed as a registered physiotherapist in any form or location (e.g. hospital or private practice etc.) before Monday 1st August 2016, you CANNOT participate in the 2017 allocation process. Physiotherapists employed as a physiotherapist, commencing after Monday 1st August 2016 are eligible to participate in the 2017 allocation. Documentation may be requested.

Physiotherapy Registration

You must be registered as a Physiotherapist to practise in Australia otherwise you cannot work as a physiotherapist. It is the responsibility of the individual to organize registration. Please be advised that if there are delays with the processing of your registration the hospital may not proceed with recruitment.

All registrations and renewals are conducted by the Physiotherapy Board of Australia. A Physiotherapist must apply to the Australian Health Practitioner Regulation Agency (AHPRA) for all registration matters. Further information is available at:

Phone: 1300 419 495 Website: www.ahpra.gov.au

Postal address: GPO Box 9958 SYDNEY NSW 2000

Registration is renewable annually. It is important to inform the Registration Board about any change in your contact details.

Award, salary range and terms of employment

Information regarding the award, salary range and terms of employment can be found at the following link:

http://www.health.nsw.gov.au/careers/conditions/pages/default.aspx

Participation in the NSW Physiotherapy New Graduate Allocation Program Process

Applications must be made via this website.

You will need to register a login account.

The Website is open for applications on Monday 12th September 2016 and closes for applications 17:00 Friday 14th October 2016

Late applications will not be accepted.

Once the application is lodged electronically it is final. You may not change your preferences or the content of your application.

You will be able to edit your contact details up until the close of applications on the website at 17:00 Friday 14th October 2016.

Declaration

By indicating that you have accepted the declaration, you acknowledge that you accept the conditions of participating in the New Graduate Program, and employment within the Hospital you are allocated to. You acknowledge that you understand that:

  • You may not be successful in being allocated to a position
  • That if you are not eligible for Physiotherapy registration or if you do not meet the hospital's requirements you will not be offered an allocation position.

Summary of Personal details

In addition to your own personal contact details, you are required to provide the name of a person who can contact the hospital for you if you are unable to do so in person after notification of being allocated to a Hospital position.

It is important that your contact details are accurate and that you are able to answer your phone or emails promptly.

Working with Children Checks (WWCC)

The Commission for Children and Young People (CCYP) have announced that all applicants will be required to obtain and pay for their own WWCC when applying for child related position within NSW Health.

To apply for a WWCC

Applications for the WWCC are able to be accessed online via the CCYP website (no paper based option is available): https://wwccheck.ccyp.nsw.gov.au/Applicants/Application

You are then required to go to the NSW Roads & Maritime Service Motor Registry or government access centre, pay the fee (if applicable) and have your identity confirmed (you will need to take appropriate identification with you).

WWCC application will then be activated. The applicant will receive an application/reference via email from the CCYP.

The application/reference number is to be provided in your application for the New Graduate Allocation Program.

The Hospital will verify the application prior to confirming your offer of employment.

How much does it cost?

The 'Working With Children Check' will cost $80.

It is valid for a five-year period.

The WWCC is separate to the National Criminal Record Check.

National Criminal Record Check

The WWCC is separate to the National Criminal Record Check.

A National Criminal Record Check will be lodged by the hospital you are allocated to.

If you are found to have deliberately withheld or provided false information in the declaration about convictions or pending charges your application may be rejected or if you have been appointed, it may be grounds for dismissal.

Code of Conduct

The NSW Health Code of Conduct defines standards of ethical and professional conduct that are required of everyone working in NSW Health in any capacity.

The intent of the Code is to provide a framework to promote ethical day-to-day conduct and decision making. It does not and cannot cover every situation that can arise in the workplace. The Code does not replace the need for common sense in how staff conducts themselves.

http://www0.health.nsw.gov.au/policies/pd/2015/pdf/PD2015_049.pdf

Fees for NSW Physiotherapy New Graduate Allocation Program

All students applying for the NSW Physiotherapy New Graduate Allocation Program are required to pay $55:00.

The fee is non-refundable - even if you are not successful in gaining a position or withdraw from the program.

This fee is necessary to cover costs associated with the Administration of the Program e.g. updating and maintenance of the Website and the various administrative costs. The Committee members are not paid.

Payment is required at the time you submit your application online via 'PayPal'.

Application Process

After logging on to the application section of the website you will have access to the process.

The information entered and used for the selection criteria must be your original work. Inaccurate entries or statements which are not able to be verified may result in your application being culled.

All successful applicants' applications will be scrutinised to ensure total accuracy of all the information provided and any significant inaccuracy will lead to rejection of the application.

GPA Information

Calculating grade point average (GPA)

The grade point average (GPA) is based on a 4.00 point GPA scale. The grade point for each grade level is tabled below.

Grade Grade Point
High Distinction 4
Distinction 3
Credit 2
Pass 1
Pass Conceded 1
Fail 0

Subjects Included

  • Grades for all completed subjects within a program will be included in the GPA calculation, including fail results, except where the grade type is ungraded.
  • All failed and repeated subjects must be included.
  • GPA is calculated on completed subjects only therefore in programs with December completion dates, final year Semester 2 subjects will not be included in the calculation.
  • Subjects where you have exemptions or any form of recognition of prior learning are not included in the calculation.
  • Only the subjects completed in the Physiotherapy programs are to be included in the calculation.
  • Subjects in other non-Physiotherapy programs are not to be included in the calculation e.g. Bachelor of Exercise Science

GPA Formula

Grade Point Average (GPA) = Sum of grade points of all completed subjects ÷ (divided by) Total number of completed subjects.

Calculate this to 2 decimal points.

Example of GPA calculation:

GradeNumber of gradesPointsTotal
High Distinction3412
Distinction11333
Credit10220
Pass414
Pass Conceded111
Fail000
Total points70
Number of subjects29
GPA calculation70 ÷ 29 =2.41

Verification

Applicants must provide documented evidence of your course results. The original documents will be required by the hospital and available documents will need to be included in your application.

APP Information

Applicants are required to provide APP (Assessment of Physiotherapy Practice) scores and clinical educator feedback forms from all clinical placements.

This information is then provided to the hospital Department Head/Manager that the applicant has been allocated to, prior to the interview and the reference check process.

Selection Criteria: Written Application

  • Applicants should draw on their recent individual clinical experiences where possible and provide specific examples when addressing the selection criteria
  • Responses must be original, relevant and concise with no more than 900 characters (~200 words) for each criterion
  • Yes/No answers are not acceptable
  • Responses to selection criteria will be used in determining suitability of candidates for allocation positions. If not answered sufficiently applicants will be culled.

Selection Criteria

  1. Ability to apply clinical knowledge and concepts to practical situations in clinical settings (within your answer use one example of how you dealt with a challenging clinical situation).
  2. Proven ability to apply evidence-based practice in clinical settings (use two examples from your clinical experience).
  3. Commitment to ongoing professional development. This should include learning activities you have undertaken that are relevant to your development as a physiotherapist but were not part of your university studies or clinical education placements.
  4. Demonstrated ability to respond to feedback and incorporate into clinical practice (use two examples from your clinical experience).
  5. Tertiary qualifications in Physiotherapy completed by the end of the 2015 academic year, from a NSW University. (This is affirmed by applicants checking a box on the website against a statement "I will complete my tertiary qualification in Physiotherapy by the end of the 2015 academic year").
  6. Understanding that employment as a physiotherapist within the NSW Physiotherapy New Graduate Allocation program is dependent on the timely submission of all documents and on successfully achieving Physiotherapy Registration with AHPRA ( This is affirmed by applicants checking a box on the website against a statement "I understand that I have the responsibility to apply for NSW Physiotherapy registration with AHPRA in a timely manner").

In your application, please respond to the following questions:

  1. Tertiary qualifications in Physiotherapy completed by the end of the 2016 academic year, from a NSW University. (This is affirmed by applicants checking a box on the website against a statement: "I will complete my tertiary qualification in Physiotherapy by the end of the 2015 academic year")
  2. Understanding that employment as a physiotherapist within the NSW Physiotherapy New Graduate Allocation program is dependent on the timely submission of all documents and on successfully achieving Physiotherapy Registration with AHPRA. (This is affirmed by applicants checking a box on the website against a statement: "I understand that I have the responsibility to apply for national registration with AHPRA in a timely manner")
  3. I have read and understood the NSW policies on vaccination, working with children and code of conduct. The policies will be listed on the website with a link. This is affirmed by applicants checking a box on the website against a statement: "I have read and understood the NSW policies on vaccination, working with children and code of conduct"
  4. I understand the position I am applying for is a 12 month contract with the Local Health District. This is affirmed by applicants checking a box on the website against a statement: "I understand the position I am applying for is a 12 month contract with the Local Health District"
  5. I understand that the position is provisional until all pre-employment checks have been finalised. This is affirmed by applicants checking a box on the website against a statement: " I understand that the position is provisional until the criminal record and identity checks are finalised"

Interviews

  • Following allocation of applicants based on the GPA scores, verification of GPAs and selection criteria have been deemed satisfactory, all applications are handed over to the relevant hospital Department Head/Manager.
  • The hospital Department Head/Manager will contact the applicant(s) who have been allocated to their facility/service, and offer the applicant(s) an interview (see Allocation Timetable).
  • The Department Head/Manager is then required to conduct the interview(s), as per the guideline in the Allocation Timetable. The interviews will commence on Friday 28th October 2016.
  • SIM may be used as part of the interview process at some sites. This will be confirmed by the respective hospital managers.
  • Applicants must ensure they prepare for the interviews as applicants are required to demonstrate they have the skills and expertise to meet the roles and requirements of the Physiotherapy position. More information on addressing the selection criteria and interviews can be found on the NSW Health eRecruit website: https://nswhealth.erecruit.com.au/applications/Default/Interview/Documents/nswhealth_application_guide.pdf?v20131007
  • Should the Department Head/Manager deem the outcome of the interview and/or one or more referee report/s to be unsatisfactory then the applicant will not be offered an allocation position.
  • A second or third round of interviews may occur in the instance of withdrawal of applicants or if applicants have not been successful following interview and referee checks.
  • The Department Head/Manager will then repeat the process of interviews and referee checks.

Referees

You will need to provide the names and contact details of all clinical educators for clinical referee checks. They will need to be people who can vouch for your clinical skills, work ethic and experience etc. A 'character' type reference is not relevant to this application.

The referees will be contacted between Friday 28th October 2016 and Sunday 13th November 2016 by the potential Department Head/Manager for the reference.

The Department Head/Manager will contact a minimum of 2 of your referees to complete reference checks.

You will need to include the referees names, location, email address and phone contact. The dates of your interaction with them (e.g. clinical placement type and date) should also be provided.

Referees are not required to provide any written reference for the purpose of the New Graduate Allocation program prior to being contacted by the Department Head/Manager.

Special Consideration

Any applicant who believes that their circumstances merit consideration for preferential allocation to a particular hospital may apply for Special Consideration.

Please contact the Chairperson via email explaining your circumstances at chair@nswphysioallocation.com.au. You will be emailed to acknowledge receipt of your application.

Criteria that may be considered for special consideration.

CRITERIA MINIMUM REQUIREMENTS
Major health problems requiring frequent and ongoing highly specialized treatment.
  • Letter from you describing your condition and further medical requirements
  • Letter from your medical specialist that:-
    • Supports your description of your condition and continuing medical requirements
      and
    • Declares that you are fit to work a fulltime job and you will be able to meet the full requirements of your job description
Responsibility for dependants who are unable to relocate with the applicant. This does NOT include married or de facto partners.
  • Letter from you explaining your situation
  • If a child/ren - proof of age of dependants
If a frail aged or disabled dependant - letter from the treating doctor outlining why you are required as principal carer.

Please include in your application your top 3 preferences. You should choose your preferences carefully. For example, asking to be located near your home because of dependants needs to be consistent with your choices. Likewise, choosing a hospital which has rural secondments and night duty when you are the primary carer may not be appropriate.

Your application for special consideration for medical grounds must also be consistent with your preferences. Stating that you need to have considerable medical support to have a particular New Graduate position must also be consistent with your ability to fulfil your required duties. The hospital may require certification of your fitness for duty prior to accepting you as an employee.

Examples that will not be considered for special consideration

  • Lack of access to a motor vehicle or inability to drive
  • Other transportation issues
  • Relationships without dependants. This includes married or de facto partners unless they meet the other criteria
  • Religious grounds
  • Sporting commitments

All applications for special consideration are treated as confidential. University representatives are not involved in the discussion of special considerations.

Previous decisions made by the NSW Physiotherapy New Graduate Allocation Committee will not be considered as 'precedents that have been already set'. Each Special request will be considered by the committee only on its individual merit.

If the special request is accepted then it means that if you are successful in the Allocation program process you will get one of your top 3 hospitals. It does not increase your chances of getting allocated in the first instance.

If you have any enquires or require clarification of any part of the process please contact the Chairperson via the Website email.

Withdrawal from the NSW Physiotherapy New Graduate Allocation Program

It is possible for you to withdraw your application for the NSW Physiotherapy New Graduate Allocation Program up until the Wednesday 19th October 2016.

This can be done via the website. If you withdraw, you will receive a confirmation of your withdrawal via an email. If you do not receive this confirmation please contact the Chairperson via email as the process may not have been completed.

There is no obligation to give any reasons for the withdrawal but PLEASE do so before the deadline Wednesday 19th October 2016. This is required to ensure the results of the Allocation process are accurate when published on Wednesday 23rd November 2016.

It would be appreciated if you are going to withdraw, that you do this prior to publication of the results of Allocation. This will minimise disruption of the process for other participants and hospitals.

However, once you have accepted a position in the NSW Physiotherapy New Graduate Allocation Program, you are expected to take up the New Year Graduate Allocation position, honour the year's contract and decline any other later offers.

If you have already accepted a position prior to the publication of the Allocation results, i.e. external to the New Graduate Allocation Program, it would be expected that you will honour that prior commitment.

If you do not notify the committee of your withdrawal prior to Wednesday 19th October 2016, it is likely to result in the loss of a preferred hospital placement or any placement for one or more of your colleagues.

Process of the applications after the closure of the Website

The applications will be processed by the Committee between Friday 14th October 2016 and Wednesday 19th October 2016.

Rules underlying the Allocation Process

The Allocation process will be scrutinised by the New Graduate Allocation Committee, as has been the usual practice.

All successful applicants' applications will be scrutinised to ensure total accuracy of all information provided and any significant inaccuracy will lead to the rejection of the application.

Step 1

In September of each year all physiotherapy students graduating from universities in NSW will be eligible to apply for a Physiotherapy New Graduate Allocation position in a participating hospital.

  1. After the close of applications all applicants will be ranked based on their grade point average (GPA) (this score is comparable for all universities). All applicant’s GPA scores will be verified by the Committee.
  2. A specific number of applicants will be selected to match the number of available positions.
  3. Should the use of the GPA result in more applicants being selected than the number of places available, an additional merit based method will be used to provide an equality of numbers. This will involve ranking those specific applications according to the assessment of the responses to the selection criteria.
  4. All selected applications will be reviewed by the New Graduate Allocation Committee, to ensure the selection criteria responses meet agreed standards (using an assessment checklist).
  5. Any applications where the selection criteria responses do not meet the agreed standards will be culled.
  6. Where an application is rejected the next applicant on the GPA merit list will then be included and selection criteria responses reviewed in the same manner.
  7. All selected applications will be submitted to the Optimised Preferential Placement Method (OPPM) computer program which allocates all applicants to a hospital, based on giving the highest number of applicants as close as possible to their highest preference.
  8. The committee will continue to assess all special requests based on the current agreed criteria for their consideration.

Step 2

  1. The Department Heads/Managers will be issued with the names of the applicants who have been allocated to their facility/LHD.
  2. The Department Head/Manager will contact and offer the applicants an interview (as per Allocation timetable).
  3. The Department Head/Manager will then be required to conduct an interview and complete and document the referee checks for those applicants who have been allocated to their facility/LHD.
  4. Should the Department Head/Manager deem the outcome of the interview and/or one or more referee report/s to be unsatisfactory, the applicant will not be offered an allocation position.

The Department Head/Manager will then repeat the process of interviews and referee checks.

Step 3

  1. The Department head/ Manager will advise the New Graduate Allocation Committee that the New Graduates successfully following interview have been accepted contingent upon all Local Health District processes and paperwork being satisfactorily completed prior to commencement of employment.
  2. The New Graudate Allocation Committee will then notify the successful applicants by email and the results posted on the NSW Physiotherapy New Graduate Allocation Program website.
  3. If all processes have been completed to the satisfaction of the Department Head/Manager and the LHD, the candidate will be offered a position.
  4. If the candidate accepts the position, they will be required to complete the necessary paperwork and LHD processes to take up the offer.
  5. Should the new graduate refuse the placement there will be no further offers of employment.
  6. If the Department Head/ manager culls a candidate in any of the steps 2.2 to 3.6, the Department Head/Manager can notify the chair (as outlined in 2.5) to fill any further unfilled positions.
  7. The New Graduate Allocation Committee will review any decisions to cull applicants to monitor due process.

Step 4

  1. If there are any withdrawals from those who have been allocated or unsuccessful applicants following interview and referee checks, applicants who are next on the merit list will then be offered any remaining unfilled positions subject to the appropriate checks.
  2. The remainder of applications will be retained and offered interviews for positions should there be any further withdrawals after the process has been completed.

The New Graduate Allocation Committee reserves the right in exceptional circumstances to allocate an applicant based on the needs of the applicant and/or the needs of the hospital.

**Allocation is a several phase process. Applicants will not be offered a position until all criteria have been met in each phase.

Acceptance of a Position

You must contact the Physiotherapy Department Head/Manager at the Hospital you have been allocated to in order to accept (subject to processing of the recruitment requirements of the Local Health District) by 12:00 midday on Friday 25th November 2016. If you are unable to accept the placement in person please nominate a reliable person who can accept on your behalf.

If you or your nominated person do not advise the Department Head of the appropriate Hospital that you accept the allocated position (subject to processing of the recruitment requirements of the Local Health District) by 12:00 midday on Friday 25th November 2016 then your place may be forfeited. It is in your interest and it is your responsibility to make sure contact is made with your allocation hospital in time.

Note: Notification of allocation to a Hospital is not an offer of employment. The Hospital will commence employment processing once you have notified the Department Head that you accept the allocation. Allocation to a Hospital proceeds to an offer of a position and employment contingent upon all Local Health District (LHD) processes and paperwork being satisfactorily completed prior to commencement of employment.

Once the applicant advises that they have accepted the allocation (subject to processing of the recruitment requirements of the Local Health District) the Head of Department/Manager will advise the applicant which other documents will be required to complete the Local Health District requirements to complete the employment process. These may include:

It is expected that all relevant documentation will be provided in a timely manner. All offers of employment are conditional on production of the original documents.

The Department Head

  • Will invite applicants to attend for an interview.
  • Should the Department Head/Manager deem the outcome of the interview to be unsatisfactory, the applicant will not be offered an allocation position.
  • Will conduct referee checks and verify the applicants' responses to selection criteria.
  • Should the Department Head/Manager deem one or more referee report/s to be unsatisfactory, they have the option to withdraw the applicant from the position.

If all processes have been completed to the satisfaction of the Department Head/Manager and the LHD, the candidate will be offered a position. If the candidate accepts the position, they will be required to complete the necessary paperwork and LHD processes to take up the offer.

Any position is offered contingent upon all LHD processes and paperwork being satisfactorily completed prior to commencement of employment. All paperwork must be completed by the applicant in a timely manner.

Allocation is a several phase process. Applicants will not be offered a position until all criteria have been met in each phase.